Privacy Policy - Hiring and Recruiting Information
Purpose
This policy outlines how Indiana Farmers Mutual Insurance Company collects, uses, stores, and protects personal information obtained during the hiring and recruiting process. We are committed to respecting the privacy and confidentiality of all applicants and complying with applicable data privacy laws.
1. Scope
This policy applies to all individuals who apply for employment at Indiana Farmers Mutual Insurance Company, including through our careers website, third-party job boards, recruitment agencies, or in person.
2. Information We Collect
We may collect the following types of personal information during the recruitment process:
- Name, contact details, and address
- Resume/CV, cover letter, and employment history
- Education, certifications, and qualifications
- Background check results
- Credit check results (where applicable)
- Interview notes and assessments
- References
- Work eligibility and legal documentation
- Voluntary demographic information (e.g., gender, veteran status, disability status) where permitted by law
3. How We Use Information
The personal data collected will be used for the following purposes:
- Evaluating candidates for employment opportunities
- Verifying information and conducting background checks (as legally permitted)
- Communicating with applicants about the status of their application
- Maintaining records for future job opportunities
- Complying with legal, regulatory, or internal policy requirements
4. Information Sharing and Disclosure
Your information may be shared with:
- Those involved in recruiting and filling positions at IFMIC
- Authorized third-party service providers (e.g., background check vendors)
- Government agencies, if required by law
We do not sell or trade applicant personal data to third parties.
5. Data Retention
We retain applicant information for a period of 24 months following the conclusion of the recruitment process unless a longer retention period is required, permitted by law or doesn’t align with the archiving procedures of our third-party vendor.
Applicants may request deletion of their data at any time, subject to legal limitations.
6. Data Security
We implement appropriate technical and organizational measures to protect personal information against unauthorized access, misuse, or disclosure.
7. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access or correct your personal information
- Withdraw your consent
- Request the deletion of your data
- Object to certain processing activities
Requests can be submitted by contacting us via email at HumanResources2@indianafarmers.com.
8. Policy Updates
We may update this policy from time to time to reflect changes in legal, regulatory, or operational requirements. Updates will be posted with the effective date.
Contact Us
For any questions or concerns about this policy or how your data is handled, please contact:
Trish Stanley Human Resources
tstanley@indianafarmers.com | 317-848-8606
10 W. 106th Street, Indianapolis, IN 46290
Effective July 1, 2025.